Operations software and automation for businesses that run on paperwork.
DataLeap is a founder-led software and data consultancy. We turn clipboards, binders, and spreadsheet workarounds into tools your team actually uses: shift checklists, logs, time clocks, document scanning, and back-office reporting, with AI where it saves real time. We started with hotels, and the same approach works for any business that runs on forms.
Built from real operations, not slide decks
Our work started inside hotels: the front desk, housekeeping, night audit, and the stack of bills on the owner's desk. Everything we build replaces a paper form or a spreadsheet workaround with software that keeps a record, checks the work, and rolls up into reports.
Explore Capabilities Meet Our FounderDataLeap is a brand of Data Leap Solutions Inc, a South Dakota corporation.
Operations Apps
Mobile-friendly web apps for frontline teams: shift checklists, logs, work orders, inspections, and handoffs, with the right access for every role.
Paperwork Automation
OCR and AI that read bills, ledgers, and statements and file them where they belong, with a person approving anything that matters.
Back-Office Reporting
Expenses, payroll hours, and taxes rolled up into a P&L and KPI dashboards, with every number traceable to its source document.
Data & AI Integration
Connect the tools you already use, from Excel and Google Workspace to SQL databases, and add AI only where it saves real time.
HotelOps: one app for the front desk, housekeeping, maintenance, and managers.
Built for a hotel owner-operator to replace the binders and paper logs that every shift fills in by hand.
- Shift checklists for front desk and housekeeping, imported from the hotel's existing Word and Excel forms and verified by a manager.
- Shift logs, work orders, inspections, lost and found, and housekeeping room boards, all with a full audit trail.
- Night-audit ledger scanning that flags over-limit guest accounts for a manager to review.
- Time clock, timesheets, and payroll approval, with pay-period reports exported to Excel.
Supports multiple hotels and management companies, each with its own private data, and installs on staff phones like an app. Built on ASP.NET Core and SQL Server and covered by about 980 automated tests.
Back-office automation: from a stack of bills to a monthly P&L.
Built for a hotel owner-operator with three select-service hotels in South Dakota and Minnesota.
- Bills are filed by property, read with OCR and AI, and booked to an expense log, with the owner reviewing each one.
- Expenses roll up into a portfolio P&L using USALI, the hotel industry's accounting standard, with every row linked to its source document.
- Lodging and sales tax reconciled against daily revenue reports, plus bank and credit-card reconciliation.
- KPI dashboards for cost per occupied room, GOP, and NOI. Adding another hotel takes one new row.
Runs on Python and Google Workspace, in use at the first property and rolling out to the others.
The same approach works for any business that runs on forms and spreadsheets.
Hotels were our starting point, not our limit. Property managers, restaurants, clinics, contractors, and multi-location retailers all run on checklists, logs, timesheets, and invoices.
- Digitize the forms your team already uses, without forcing everyone onto a new process.
- Automate data entry from PDFs, scans, and email attachments, with a person approving the results.
- Reporting built on tools you already have: Excel, Google Sheets, or a SQL database.
Tell us what is on your clipboard, and we will show you what it looks like as software.
Transfer ownership with training workshops, runbooks, and 90-day post-launch support.
We follow an Agile delivery approach: 2-week sprints, demo-driven feedback, and documented handoff. Every engagement ends with a structured knowledge transfer, not an abrupt cutover.
Your team walks away with the skills and documentation to operate independently.
- Hands-on training tailored to each group: frontline staff, managers, and whoever maintains the system.
- Monthly data quality review meetings and a shared Kanban backlog for ongoing enhancement requests.
- Quarterly business review comparing platform usage against the original business case, with prioritized next-phase recommendations.
Capabilities
Working software your team uses every day, not slide decks.
Operations App Development
Custom web apps for frontline teams: checklists, shift logs, work orders, inspections, and time tracking, on phones and desktops.
Paperwork & Document Automation
OCR and AI extraction for bills, ledgers, statements, and forms, with human review before anything is posted.
Back-Office & Financial Reporting
Expense logs, reconciliations, P&L roll-ups, and KPI dashboards that trace every number back to its source.
Data Integration
Connect spreadsheets, Google Workspace, Excel, accounting exports, and SQL databases so data is entered once.
AI Workflow Automation
Practical AI inside everyday workflows, such as reading documents and flagging exceptions, with people kept in control.
Enablement & Support
Hands-on training, written runbooks, and a 90-day support period after launch so your team runs the tools with confidence.
Why DataLeap
What sets a boutique consultancy apart from the big firms and freelancers.
Founder-Led Delivery
You work directly with a senior engineer — not a rotating team of juniors. Every engagement is personally overseen from kickoff through handoff.
Fixed-Scope, No Surprises
Every project starts with a detailed scope and timeline. You know exactly what you're getting, what it costs, and when it ships — before we start.
90-Day Post-Launch Support
We don't disappear after go-live. Every engagement includes 90 days of support with weekly office hours and monthly optimization reviews.
Built From Real Operations
Our tools started on real hotel floors and back offices, so we design for busy staff, shift changes, and paperwork that has to be right.
You Own Everything
All code, documentation, and infrastructure belongs to you. No vendor lock-in, no proprietary frameworks, no recurring license fees for what we build.
Fast Time to Value
Agile 2-week sprints with working demos, not months of requirements gathering.
How We Work
A straightforward four-phase engagement model from discovery to independent operation.
Discover
Free 30-minute call to understand your operations, paperwork, and goals. We assess readiness and identify quick wins.
Scope & Propose
Within one week, you receive a detailed proposal with fixed scope, timeline, deliverables, and investment — no ambiguity.
Build & Iterate
Agile 2-week sprints with demo sessions after each sprint. You see progress, give feedback, and steer direction continuously.
Handoff & Support
Structured knowledge transfer with training workshops, runbooks, and 90 days of post-launch support with weekly office hours.
Book a Free 30-Minute Call
Tell us about the paperwork, spreadsheets, or processes slowing your team down. Meet will personally follow up within one business day with a preliminary assessment and a concrete proposal for your first 90 days — no generic slide decks, no sales team handoff.